Last Updated: August 30, 2026
This Privacy Policy explains how QPSCS School Management System (“we”, “our”, or “the School”) collects, uses, stores, and protects information when students, parents, teachers, staff, and other authorized users use our mobile application and related services.
By using the application, you agree to the practices described in this Privacy Policy.
1. Information We Collect
Depending on how the application is used, we may collect and process the following information:
Student Information
- Student name
- Student ID or admission number
- Class and section
- Academic information
- Attendance records
- Examination and result information
- School diary and academic records
- Profile information
Parent and Guardian Information
- Parent or guardian name
- Contact information
- Relationship with the student
- Login and account information
Teacher and Staff Information
- Name
- Employee or staff identification information
- Contact information
- Account and authentication information
- Academic or administrative information required for the use of the application
Technical Information
We may automatically receive limited technical information necessary to operate and secure the application, such as:
- Device type and operating system
- Application version
- IP address
- Login and authentication information
- Error and diagnostic information
2. How We Use Information
The information collected through the application may be used to:
- Provide access to school management services
- Manage student and parent accounts
- Display attendance records
- Display examination results and academic information
- Provide school diary and academic updates
- Send important school notifications and announcements
- Manage teacher and staff accounts
- Maintain and improve application security
- Detect and prevent unauthorized access
- Troubleshoot technical problems
- Maintain accurate school records
- Provide customer and technical support
We only use personal information for legitimate educational, administrative, operational, and security purposes.
3. How We Share Information
We do not sell, rent, or trade personal information to third parties.
Personal information may be accessible to authorized school administrators, teachers, staff, parents, students, or other authorized users when required for legitimate educational or administrative purposes.
We may also share information with service providers that help us operate the application, such as hosting, authentication, notification, analytics, or technical service providers, where necessary to provide the application and its services.
We may disclose information when required by applicable law, legal process, or a lawful request from a government authority.
4. Student and Children’s Privacy
Our application may be used to manage information relating to students, including students who are under the age of 18.
Student information is collected and processed for legitimate educational and school administration purposes, such as attendance management, academic records, examination results, communication, and other school-related services.
We do not knowingly use student information for advertising purposes or sell student information to third parties.
Access to student information is restricted according to the user’s role and authorization within the school management system.
5. Account and Authentication
Users may be required to log in to access certain features of the application.
Account credentials should be kept confidential. Users are responsible for maintaining the security of their login credentials and should immediately contact the school or system administrator if they believe their account has been accessed without authorization.
6. Notifications
The application may send push notifications to users for school-related purposes, including:
- School announcements
- Attendance updates
- Examination and result updates
- Academic notifications
- Diary or homework updates
- Important administrative messages
Users may be able to control notification permissions through their device settings.
7. Data Security
We take reasonable technical and organizational measures to protect personal information against unauthorized access, alteration, disclosure, or destruction.
These measures may include access controls, authentication mechanisms, secure communication, and restricted access to school data.
However, no method of electronic storage or transmission over the Internet can be guaranteed to be completely secure.
8. Data Retention
We retain personal information for as long as reasonably necessary to provide school-related services, maintain academic and administrative records, comply with applicable legal requirements, resolve disputes, and enforce our agreements.
Student academic and administrative records may need to be retained by the school according to its record-keeping requirements.
9. Data Deletion
Users may request deletion of information associated with their account where deletion is permitted by applicable requirements and school record-keeping policies.
Because certain student and academic records may be required for legitimate educational or legal purposes, some information may not be immediately deleted.
For account or data deletion requests, please contact the school administration using the contact information provided below.
10. Third-Party Services
The application may use third-party services that are necessary for application functionality, such as hosting, authentication, push notifications, analytics, or other technical services.
These third-party service providers may process limited information according to their own privacy policies and applicable requirements.
Where applicable, users should also review the privacy policies of the third-party services used by the application.
11. Cookies and Website Technologies
Our website may use cookies or similar technologies to provide essential functionality, improve user experience, maintain security, or understand how the website is used.
Users may manage cookie settings through their web browser.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our application, services, legal requirements, or privacy practices.
Any changes will be posted on this page with an updated “Last Updated” date.
We encourage users to periodically review this page for the latest information about our privacy practices.
13. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or the handling of personal information, please contact the school administration.
School: QPSCS